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2 U.S.C. § 503 — Official mail of persons entitled to use congressional frank

Federal law — U.S. Code and appendices · legal_authorities

2 U.S.C. § 503 — Official mail of persons entitled to use congressional frank

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Stable record: federal_law:legal_authorities:record_usc_e918e8b8227bab74ef52f4bf
Source file: Laws/federal/codes/united-states-code/title-2/section-503-official-mail-of-persons-entitled-to-use-congressional-frank--74ffee76be.md
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Source location: Title 2, Chapter 16, § 503; chapter-016-congressional-mailing-standards.md

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**(a) Congressional committee regulations for expenditure of appropriations for official mail** Except as otherwise provided in this section, funds appropriated by this Act or any other Act for expenses of official mail of any person entitled to use the congressional frank may be expended only in accordance with regulations prescribed by the Committee on Rules and Administration of the Senate or the Committee on House Oversight of the House of Representatives, as applicable. Such regulations shall require— (1) individual accountability for use of official mail by each person entitled to use the congressional frank; (2) (A) with respect to the House of Representatives, allocation of funds for official mail to be made to each such person with respect to each session of Congress (with no transfer to any other session or to any other such person); and (B) with respect to the Senate, allocation of funds for official mail to be made to each such person with respect to each session of Congress (with no transfer to any other session, other than transfers from the first session of a Congress to the second session of that Congress, or to any other such person); and (3) with respect to the House of Representatives, that in addition to any other report or information made available to the public (through the House Communications Standards Commission or otherwise) regarding the use of the frank, the Chief Administrative Officer of the House of Representatives shall include in the quarterly report of receipts and expenditures submitted to the House of Representatives a statement (based solely on data provided for that purpose by the Committee on House Oversight of the House of Representatives and the House Communications Standards Commission) of costs incurred for official mail by each person entitled to use the congressional frank. **(b) Postmaster General functions** The Postmaster General, in consultation with the Committee on Rules and Administration of the Senate and the Committee on House Oversight of the House of Representatives— (1) shall monitor use of official mail by each person entitled to use the congressional frank; (2) at least monthly, shall notify any person with an allocation under subsection (a)(2)(A) as to the amount that has been used and any person with an allocation under subsection (a)(2)(B) as to the percentage of the allocation that has been used; and (3) may not carry or deliver official mail the cost of which is in excess of an allocation under subsection (a)(2). **(c) Source of funds for expenses of official mail** Expenses of official mail of the Senate and the House of Representatives may be paid only from funds specifically appropriated for that purpose and funds so appropriated— (1) may be supplemented by other appropriated funds only if such supplementation is provided for by law or by regulation under subsection (a); and (2) may not be supplemented by funds from any other source, public or private. **(d) Maintenance or use of unofficial office accounts or defrayal of official expenses from certain funds prohibited** No Senator or Member of the House of Representatives may maintain or use, directly or indirectly, an unofficial office account or defray official expenses for franked mail, employee salaries, office space, furniture, or equipment and any associated information technology services (excluding handheld communications devices) from— (1) funds received from a political committee or derived from a contribution or expenditure (as such terms are defined in [section 30101 of title 52](https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title52-section30101&num=0&edition=prelim)); (2) funds received as reimbursement for expenses incurred by the Senator or Member in connection with personal services provided by the Senator or Member to the person making the reimbursement; or (3) any other funds that are not specifically appropriated for official expenses. **(e) Official Mail Allowance in House of Representatives** (1) The use of funds of the House of Representatives which are made available for official mail of Members, officers, and employees of the House of Representatives who are persons entitled to use the congressional frank shall be governed by regulations promulgated— (A) by the Committee on House Oversight of the House of Representatives, with respect to allocation and expenditures relating to official mail (except as provided in subparagraph (B)); and (B) by the House Communications Standards Commission, with respect to matters under [section 3210(a)(6)(D) of title 39](https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title39-section3210/a/6/D&num=0&edition=prelim). (2) Funds used for official mail— (A) with respect to a Member of the House of Representatives, shall be available, in a session of Congress, in a total amount, as determined under paragraph (1)(A), of not more than the product of (i) 3 times the single-piece rate applicable to first class mail, and (ii) the number (as determined by the Postmaster General) of addresses (other than business possible delivery stops) in the congressional district, as such addresses are described in [section 3210(d)(7)(B) of title 39](https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title39-section3210/d/7/B&num=0&edition=prelim); and (B) with respect to any other person entitled to use the congressional frank in the House of Representatives (including any Member of the House of Representatives who receives an allocation under subsection (a)(2) with respect to duties as an elected officer of, or holder of another position in, the House of Representatives), shall be available, in a session of Congress, in a total amount determined under paragraph (1)(A). **(f) Mass mailing; submission of samples or description of proposed mail matter; advisory opinion** (1) Except as provided in paragraph (2), a Member of the House of Representatives shall, before making any mass communication, submit a sample or description of the matter involved to the House Communications Standards Commission for an advisory opinion as to whether such proposed communication is in compliance with applicable provisions of law, rule, or regulation. (2) Paragraph (1) does not apply in the case of any type of mass communication which is designated as exempt from the requirements of such paragraph as provided under regulations of the House Communications Standards Commission. **(g) “Member of the House of Representatives” and “person entitled to use the congressional frank” defined** As used in subsections (a) through (f)— (1) the term “Member of the House of Representatives” means a Representative in, or a Delegate or Resident Commissioner to, the Congress; (2) the term “person entitled to use the congressional frank” means a Senator, Member of the House of Representatives, or other person authorized to use the frank under [section 3210(b) of title 39](https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title39-section3210/b&num=0&edition=prelim); and (3) the term “mass communication” means a mass mailing described in [section 3210(a)(6)(E) of title 39](https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title39-section3210/a/6/E&num=0&edition=prelim) or any other unsolicited communication of substantially identical content which is transmitted to 500 or more persons in a session of Congress, as provided under regulations of the House Communications Standards Commission, except that such term does not include— (A) any communication from a Member of the House of Representatives to another Member of the House of Representatives, a Senator, or any Federal, State, or local government official; (B) any news release to the communications media; (C) any such mass mailing or unsolicited communication made in direct response to a communication from a person to whom the mass mailing or unsolicited communication was transmitted; or (D) in the case of any such unsolicited communication which is transmitted in a digital format, a communication for which the cost of the content is less than a threshold amount established under regulations of the House Communications Standards Commission. **(h) Omitted** **(i) Effective date** This section and the amendments made by this section shall apply with respect to sessions of Congress beginning with the first session of the One Hundred Second Congress, except that, with respect to the Senate, subsection (d) shall apply beginning on May 1, 1992, and the funds referred to in paragraph (3) of such subsection shall not include personal funds of a Senator or Member of the House of Representatives.

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Federal law — U.S. Code and appendices · legal_authorities

2 U.S.C. § 59e — Transferred

### Statutory Notes #### Codification Section 59e was editorially reclassified as [section 503 of this title](https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title2-section503&num=0&edition=prelim).

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Federal law — U.S. Code and appendices · legal_authorities

2 U.S.C. § 501 — House Communications Standards Commission

**(a) Establishment; designation** There is established a special commission of the House of Representatives, designated the “House Communications Standards Commission” (herein referred to as the “Commission”). **(b) Membership; political party representation; Chairman; vacancies; quorum** The Commission shall be composed of six Members appointed by the Speaker of the House, three from the majority political party, and three from the minority political party, in the House. The Speaker shall designate as Chairman of the Commission, from among the members of the Committee on Post Office and Civil Service of the House, one of the Members appointed to the Commission. A vacancy in the membership of the Commission shall be filled in the same manner as the original appointment. Four members of the Commission shall constitute a quorum to do business. **(c) Assistance and use of personnel, including chief counsel, of Committee on Post Office and Civil Service of the House** In performing its duties and functions, the Commission may use such personnel, office space, equipment, and facilities of, and obtain such other assistance from, the Committee on Post Office and Civil Service of the House, as such committee shall make available to the Commission. Such personnel and assistance shall include, in all cases, the services and assistance of the chief counsel or other head of the professional staff (by whatever title designated) of such committee. All assistance so furnished to the Commission by the Committee on Post Office and Civil Service shall be sufficient to enable the Commission to perform its duties and functions efficiently and effectively. **(d) Advisory opinions or consultations respecting franked mail for persons entitled to franking privilege; franking privilege regu

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Federal law — U.S. Code and appendices · legal_authorities

52 U.S.C. § 30101 — Definitions

When used in this Act: (1) The term “election” means— (A) a general, special, primary, or runoff election; (B) a convention or caucus of a political party which has authority to nominate a candidate; (C) a primary election held for the selection of delegates to a national nominating convention of a political party; and (D) a primary election held for the expression of a preference for the nomination of individuals for election to the office of President. (2) The term “candidate” means an individual who seeks nomination for election, or election, to Federal office, and for purposes of this paragraph, an individual shall be deemed to seek nomination for election, or election— (A) if such individual has received contributions aggregating in excess of $5,000 or has made expenditures aggregating in excess of $5,000; or (B) if such individual has given his or her consent to another person to receive contributions or make expenditures on behalf of such individual and if such person has received such contributions aggregating in excess of $5,000 or has made such expenditures aggregating in excess of $5,000. (3) The term “Federal office” means the office of President or Vice President, or of Senator or Representative in, or Delegate or Resident Commissioner to, the Congress. (4) The term “political committee” means— (A) any committee, club, association, or other group of persons which receives contributions aggregating in excess of $1,000 during a calendar year or which makes expenditures aggregating in excess of $1,000 during a calendar year; or (B) any separate segregated fund established under the provisions of [section 30118(b) of this title](https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title52-section30118/b&num=0&edition=prelim);

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Federal law — U.S. Code and appendices · legal_authorities

2 U.S.C. § 4313 — Adjustment of House of Representatives allowances by Committee on House Oversight

**(a) In general** Subject to the provision of law specified in subsection (b), the Committee on House Oversight of the House of Representatives may, by order of the Committee, fix and adjust the amounts, terms, and conditions of, and other matters relating to, allowances of the House of Representatives within the following categories: (1) For Members of the House of Representatives, the Members’ Representational Allowance, including all aspects of official mail within the jurisdiction of the Committee under [section 503 of this title](https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title2-section503&num=0&edition=prelim). (2) For committees, the Speaker, the Majority and Minority Leaders, the Clerk, the Sergeant at Arms, and the Chief Administrative Officer, allowances for official mail (including all aspects of official mail within the jurisdiction of the Committee under [section 503 of this title](https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title2-section503&num=0&edition=prelim)), stationery, and telephone and telegraph and other communications. **(b) Provision specified** The provision of law referred to in subsection (a) is [section 4314 of this title](https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title2-section4314&num=0&edition=prelim). **(c) “Member of the House of Representatives” defined** As used in this section, the term “Member of the House of Representatives” means a Representative in, or a Delegate or Resident Commissioner to, the Congress.

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Federal law — U.S. Code and appendices · legal_authorities

2 U.S.C. § 6314 — Mail, telegraph, telephone, stationery, office supplies, and home State office and travel expenses for Senators

**(a) Authorization for payment from Senate contingent fund** The contingent fund of the Senate is made available for payment (including reimbursement) to or on behalf of each Senator, upon certification of the Senator, for the following expenses incurred by the Senator and his staff: (1) telecommunications equipment and services subject to such regulations as may be promulgated by the Committee on Rules and Administration of the Senate; (2) (A) stationery and other office supplies procured for use for official business, and (B) metered charges for use of copying equipment provided by the Sergeant at Arms and Doorkeeper of the Senate; (3) [(A) Repealed. Pub. L. 101–520, title I, § 11, Nov. 5, 1990, 104 Stat. 2260] (B) postage on, and fees and charges in connection with official mail matter sent through the mail other than the franking privilege upon certification by the Senate Sergeant at Arms and subject to such regulations as may be promulgated by the Committee on Rules and Administration, and (C) costs incurred in the preparation of required official reports, and the acquisition of mailing lists to be used for official purposes, and in the mailing, delivery, or transmitting of matters relating to official business; (4) official office expenses incurred (other than for equipment and furniture and expenses described in paragraphs (1) through (3)) for an office in his home State; (5) expenses incurred for publications printed or recorded in any way for auditory and visual use (including subscriptions to books, newspapers, magazines, clipping, and other information services); (6) subject to the provisions of subsection (e) of this section, reimbursement of travel expenses incurred by the Senator and employees in his office; (7) expenses incurred for addition

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Federal law — U.S. Code and appendices · legal_authorities

2 U.S.C. § 503 — Official mail of persons entitled to use con-

Page 160 TITLE 2—THE CONGRESS § 502 § 502. Select Committee on Standards and Con- duct of the Senate (a) Advisory opinions or consultations respecting franked mail for persons entitled to franking privilege; franking privilege regulations The Select Committee on Standards and Con- duct of the Senate shall provide guidance, as- sistance, advice and counsel, through advisory opinions or consultations, in connection with the mailing or contemplated mailing of franked mail under section 3210, 3211, 3212, 3213(2), 3218, or 3219, and in connection with the operation of section 3215, of title 39, upon the request of any Member of the Senate or Member-elect, sur- viving spouse of any of the foregoing, or other Senate official, entitled to send mail as franked mail under any of those sections. The select committee shall prescribe regulations governing the proper use of the franking privilege under those sections by such persons. (b) Complaint of franked mail violations; inves- tigation; notice and hearing; decision of se- lect committee; enforcement Any complaint filed by any person with the se- lect committee that a violation of any section of title 39 referred to in subsection (a) of this sec- tion is about to occur or has occurred within the immediately preceding period of one year, by any person referred to in such subsection (a), shall contain pertinent factual material and shall conform to regulations prescribed by the select committee. The select committee, if it de- termines there is reasonable justification for the complaint, shall conduct an investigation of the matter, including an investigation of reports and statements filed by the complainant with respect to the matter which is the subject of the complaint. The committee shall afford to

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