2 U.S.C. § 6317 — Home State office space for Senators;

Page 647 TITLE 2—THE CONGRESS § 6317 § 6317. Home State office space for Senators; lease of office space (a) Procurement by Sergeant at Arms of Senate in places designated by Senator; places sub- ject to use; lease of office space (1) The Sergeant at Arms of the Senate shall secure for each Senator office space suitable for the Senator’s official use in places designated by the Senator in the State he represents. That space shall be secured in post offices or other Federal buildings at such places. In the event suitable office space is not available in post of- fices or other Federal buildings, the Sergeant at Arms shall secure other office space in those places. (2) The Senator may lease, on behalf of the United States Senate, the office space so secured for a term not extending beyond the term of of- fice which he is serving on the first day of such lease, except that, in the case of a Senator whose term of office is expiring and who has been elected for another term, such lease may extend until the end of the term for which he has been so elected. Each such lease shall con- tain a provision permitting its cancellation upon sixty days written notice by the Sergeant at Arms and Doorkeeper of the Senate, in the event of the death or resignation of the Senator. A copy of each such lease shall be furnished to the Sergeant at Arms. Nothing in this paragraph shall be construed to require the Sergeant at Arms to enter into or execute any lease for or on behalf of a Senator. (b) Maximum amount of aggregate square feet for each Senator (1) Subject to paragraph (2), the aggregate square feet of office space secured for Senator shall not at any time exceed— (A) 5,000 square feet if the population of the State of the Senator is less than 3,000,000; (B) 5,200 square feet if such population is 3,000,000 but less than 4,000,000; (C) 5,400 square feet if such population is 4,000,000 but less than 5,000,000; (D) 5,800 square feet if such population is 5,000,000 but less than 7,000,000; (E) 6,200 square feet if such population is 7,000,000 but less than 9,000,000; (F) 6,400 square feet if such population is 9,000,000 but less than 10,000,000; (G) 6,600 square feet if such population is 10,000,000 but less than 11,000,000; (H) 6,800 square feet if such population is 11,000,000 but less than 12,000,000; (I) 7,000 square feet if such population is 12,000,000 but less than 13,000,000; (J) 7,400 square feet if such population is 13,000,000 but less than 15,000,000; (K) 7,800 square feet if such population is 15,000,000 but less than 17,000,000; or (L) 8,200 square feet if such population is 17,000,000 or more. (2) The aggregate square feet of office space for purposes of paragraph (1) shall not include any portion of the office space used for security or safety enhancements that are— (A) of a kind authorized by the Committee on Rules and Administration of the Senate, which shall include an information technology security closet and a secure lobby or reception area; and (B) approved by the Sergeant at Arms and Doorkeeper of the Senate. (c) Maximum annual rental rate; maximum ag- gregate amount for acquisition of furniture, equipment, and other office furnishings (1)(A) Subject to subparagraph (B), the max- imum annual rate that may be paid for the rent- al of an office secured for a Senator not in a post office or other Federal building shall not exceed the highest rate per square foot charged Federal agencies on the first day of the lease of such of- fice by the Administrator of General Services, based upon a 100 percent building quality rating, for office space located in the place in which the Senator’s office is located, multiplied by the number of square feet contained in that office used by the Senator and his employees to per- form their duties. (B) The portion of the cost of a rental de- scribed in subparagraph (A) that is attributable to building security and safety measures shall not be included in determining the annual rate paid for the rental for purposes of subparagraph (A) if— (i) the costs are for building security and safety measures— (I) of a kind authorized by the Committee on Rules and Administration of the Senate, which shall include guard services, access control, and facility monitoring; and (II) approved by the Sergeant at Arms and Doorkeeper of the Senate; and (ii) such costs are itemized separately in a manner approved by the Sergeant at Arms and Doorkeeper of the Senate. (2) The aggregate amount that may be paid for the acquisition of furniture, equipment, and other office furnishings heretofore provided by the Administrator of General Services for one or more offices secured for the Senator is $40,000 if the aggregate square feet of office space is not in excess of 5,000 square feet. Such amount is in- creased by $1,000 for each authorized additional incremental increase in office space of 200 square feet. Effective beginning with the 106th Congress, the aggregate amount in effect under this paragraph for any Congress shall be in- creased by the inflation adjustment factor for the calendar year in which the Congress begins. For purposes of the preceding sentence, the in- flation adjustment factor for any calendar year is a fraction the numerator of which is the im- plicit price deflator for the gross domestic prod- uct as computed and published by the Depart- ment of Commerce for the preceding calendar year and the denominator of which is such deflator for the calendar year 1998. (d) Senators subject to maximum amount of ag- gregate square feet and maximum annual rental rate (1) Notwithstanding subsection (b), the aggre- gate square feet of office space secured for a Senator who is a Senator on July 1, 1974, shall not at any time exceed, as long as he continu- ously serves as a Senator, the greater of— (A) the applicable square footage limitation of such subsection; or Page 648 TITLE 2—THE CONGRESS § 6317 (B) the total square footage of those offices that the Senator has on such date and which are continuously maintained in the same buildings in which such offices were located on such date. (2) The provisions of subsection (c) do not apply to any office that a Senator has on July 1, 1974, not in a post office or other Federal building, as long as— (A) that Senator continuously serves as a Senator; and (B) that office is maintained in the same building in which it was located on such date and contains not more than the same number of square feet it contained on such date. (e) Omitted (f) Mobile office (1) Subject to the provisions of paragraphs (2), (3), (4), and (5), a Senator may lease one mobile office for use only in the State he represents and the contingent fund of the Senate is available for the rental payments (including by way of re- imbursement) made under such lease together with the actual nonpersonnel cost of operating such mobile office. The term of any such lease shall not exceed 3 years. A copy of each such lease shall be furnished to the Sergeant at Arms of the Senate. (2) The maximum aggregate annual rental payments and operating costs (except furniture, equipment, and furnishings) that may be paid to a Senator under paragraph (1) shall not at any time exceed an amount determined by multi- plying (A) the highest applicable rate per square foot charged Federal agencies by the Adminis- trator of General Services in the State which that Senator represents, based upon a 100 per- cent building quality rating, by (B) the max- imum aggregate square feet of office space to which that Senator is entitled under subsection (b) reduced by the number of square feet con- tained in offices secured for that Senator under subsection (a) and used by that Senator and his employees to perform their duties. (3) No payment shall be made under paragraph (1) for rental payments and operating costs of a mobile office of a Senator unless the following provisions are included in its lease: (A) Liability insurance in the amount of $1,000,000 shall be provided with respect to the operation and use of such mobile office. (B) Either of the following inscriptions shall be clearly visible on three sides of such mobile office in letters not less than three inches high: ‘‘UNITED STATES GOVERNMENT VEHICLE ‘‘FOR OFFICIAL USE ONLY’’; OR ‘‘MOBILE OFFICE OF SENATOR lllll ‘‘FOR OFFICIAL USE ONLY’’. The Committee on Rules and Administration of the Senate may prescribe regulations to waive or modify the requirement under subparagraph (B) if such waiver or modification is necessary to provide for the public safety of a Senator and the Senator’s staff and constituents. (4) No payment shall be made under paragraph (1) for rental payments and operating costs of a mobile office of a Senator which are attrib- utable to or incurred during the 60-day period ending with the date of any primary or general election (whether regular, special, or runoff) in which that Senator is a candidate for public of- fice, unless his candidacy in such election is uncontested. (5) Payment under paragraph (1) shall be made on a monthly basis and shall be paid upon vouchers approved by the Sergeant at Arms of the Senate. (g) Effective date This section is effective on and after July 1, 1974. (Pub. L. 93–371, § 3, Aug. 13, 1974, 88 Stat. 428; Pub. L. 94–32, title I, § 4, June 12, 1975, 89 Stat. 183; Pub. L. 94–59, title I, §§ 106(a), 107, July 25, 1975, 89 Stat. 276; Pub. L. 95–26, title I, § 105, May 4, 1977, 91 Stat. 83; Pub. L. 95–94, title I, § 112(d), Aug. 5, 1977, 91 Stat. 664; Pub. L. 96–304, title I, § 109, July 8, 1980, 94 Stat. 890; Pub. L. 99–88, title I, § 194, Aug. 15, 1985, 99 Stat. 349; Pub. L. 102–27, title II, Apr. 10, 1991, 105 Stat. 144; Pub. L. 102–90, title I, § 7(b), Aug. 14, 1991, 105 Stat. 451; Pub. L. 104–197, title I, § 3, Sept. 16, 1996, 110 Stat. 2397; Pub. L. 106–57, title I, § 3, Sept. 29, 1999, 113 Stat. 411; Pub. L. 108–7, div. H, title I, § 4(a), Feb. 20, 2003, 117 Stat. 349; Pub. L. 118–36, § 1, Jan. 26, 2024, 138 Stat. 9; Pub. L. 118–47, div. E, title I, § 104, Mar. 23, 2024, 138 Stat. 712.) Editorial Notes CODIFICATION Section was formerly classified to section 59 of this title prior to editorial reclassification and renumbering as this section. Section is comprised of section 3 of Pub. L. 93–371. Subsec. (e) of section 3 of Pub. L. 93–371 amended sec- tion 6314 of this title. AMENDMENTS 2024—Subsec. (b). Pub. L. 118–36, § 1(1), and Pub. L. 118–47, § 104(1), amended subsec. (b) identically, desig- nating existing provisions as par. (1), substituting ‘‘Subject to paragraph (2), the aggregate’’ for ‘‘The ag- gregate’’ in introductory provisions, redesignating former pars. (1) to (12) as subpars. (A) to (L), respec- tively, of par. (1), and adding par. (2). Subsec. (c)(1). Pub. L. 118–36, § 1(2), and Pub. L. 118–47, § 104(2), amended par. (1) identically, designating exist- ing provisions as subpar. (A), substituting ‘‘Subject to subparagraph (B), the maximum’’ for ‘‘The maximum’’, and adding subpar. (B). 2003—Subsec. (f)(3). Pub. L. 108–7 inserted concluding provisions. 1999—Subsec. (b)(1). Pub. L. 106–57, § 3(1)(A), added par. (1) and struck out former par. (1) which read as fol- lows: ‘‘4,800 square feet if the population of his State is less than 2,000,000;’’. Subsec. (b)(2). Pub. L. 106–57, § 3(1)(A), (C), redesig- nated par. (3) as (2) and struck out former par. (2) which read as follows: ‘‘5,000 square feet if such population is 2,000,000 but less than 3,000,000;’’. Subsec. (b)(3) to (12). Pub. L. 106–57, § 3(1)(C), redesig- nated pars. (4) to (13) as (3) to (12), respectively. Former par. (3) redesignated (2). Subsec. (b)(13). Pub. L. 106–57, § 3(1)(C), redesignated par. (13) as (12). Page 649 TITLE 2—THE CONGRESS § 6319 Pub. L. 106–57, § 3(1)(B), substituted ‘‘8,200’’ for ‘‘8,000’’. Subsec. (c)(2). Pub. L. 106–57, § 3(2), substituted ‘‘$40,000’’ for ‘‘$30,000’’, ‘‘5,000 square feet’’ for ‘‘4,800 square feet’’, and ‘‘$1,000’’ for ‘‘$734’’ and inserted at end ‘‘Effective beginning with the 106th Congress, the ag- gregate amount in effect under this paragraph for any Congress shall be increased by the inflation adjustment factor for the calendar year in which the Congress be- gins. For purposes of the preceding sentence, the infla- tion adjustment factor for any calendar year is a frac- tion the numerator of which is the implicit price deflator for the gross domestic product as computed and published by the Department of Commerce for the preceding calendar year and the denominator of which is such deflator for the calendar year 1998.’’ 1996—Subsec. (f)(1). Pub. L. 104–197 substituted ‘‘3 years’’ for ‘‘one year’’ in second sentence. 1991—Subsec. (f)(1). Pub. L. 102–90, § 7(b)(1), sub- stituted ‘‘the contingent fund of the Senate is available for the rental payments (including by way of reim- bursement)’’ for ‘‘shall be reimbursed from the contin- gent fund of the Senate for the rental payments’’. Subsec. (f)(2). Pub. L. 102–90, § 7(b)(2), substituted ‘‘paid’’ for ‘‘reimbursed’’. Subsec. (f)(3). Pub. L. 102–90, § 7(b)(3), substituted ‘‘payment’’ for ‘‘reimbursement’’. Subsec. (f)(3)(B). Pub. L. 102–27 added subpar. (B) and struck out former subpar. (B) which read as follows: ‘‘The following inscription shall be clearly visible on three sides of such mobile office in letters not less than four inches high: ‘‘ ‘Mobile Office of Senator (name of Senator) ‘‘ ‘FOR OFFICIAL OFFICE USE ONLY’.’’ Subsec. (f)(4). Pub. L. 102–90, § 7(b)(4), substituted ‘‘payment’’ for ‘‘reimbursement’’. Subsec. (f)(5). Pub. L. 102–90, § 7(b)(5), substituted ‘‘Payment’’ for ‘‘Reimbursement’’. 1985—Subsec. (c)(2). Pub. L. 99–88 substituted ‘‘$30,000’’ for ‘‘$22,550’’ and ‘‘$734’’ for ‘‘$550’’. 1980—Subsec. (a)(2). Pub. L. 96–304, § 109(1), substituted provision limiting term of a lease of office space to a term not extending beyond the term of office which Senator is serving on first day of such lease, except in case of a Senator whose term is expiring and who has been elected to another term, to end of term for which he has been so elected, for provision limiting term of a lease of office space to a term of not to exceed one year and inserted provision requiring each lease to contain a provision permitting cancellation upon sixty days written notification by Sergeant at Arms and Door- keeper of Senate, in event of death or resignation of Senator. Subsec. (c). Pub. L. 96–304, § 109(2), substituted ‘‘shall not exceed the highest rate per square foot charged Federal agencies on the first day of the lease of such of- fice’’ for ‘‘shall not at any time exceed the applicable rate per square foot charged Federal agencies’’. 1977—Subsec. (c)(2). Pub. L. 95–94 substituted ‘‘$22,550’’ for ‘‘$20,500’’ and ‘‘$550’’ for ‘‘$500’’. Subsec. (f)(5). Pub. L. 95–26 substituted ‘‘monthly’’ for ‘‘quarterly’’. 1975—Subsec. (a). Pub. L. 94–59, § 107, designated exist- ing provisions as par. (1) and added par. (2). Subsec. (c). Pub. L. 94–59, § 106(a), designated existing provisions as par. (1) and added par. (2). Subsecs. (f), (g). Pub. L. 94–32 added subsec. (f) and re- designated former subsec. (f) as (g). Statutory Notes and Related Subsidiaries EFFECTIVE DATE OF 2003 AMENDMENT Pub. L. 108–7, div. H, title I, § 4(b), Feb. 20, 2003, 117 Stat. 350, provided that: ‘‘The amendment made by this section [amending this section] shall take effect on the date of enactment of this Act [Feb. 20, 2003] and apply to fiscal year 2003 and each fiscal year thereafter.’’ EFFECTIVE DATE OF 1991 AMENDMENT Amendment by Pub. L. 102–90 effective Oct. 1, 1991, see section 7(c) of Pub. L. 102–90, set out as a note under section 6314 of this title. EFFECTIVE DATE OF 1980 AMENDMENT Pub. L. 96–304, title I, § 109, July 8, 1980, 94 Stat. 890, provided that the amendment made by section 109 is ef- fective Jan. 1, 1980. EFFECTIVE DATE OF 1977 AMENDMENT Amendment by Pub. L. 95–94 effective Aug. 5, 1977, see section 112(f) of Pub. L. 95–94, set out as a note under section 6314 of this title. EFFECTIVE DATE OF 1975 AMENDMENT Pub. L. 94–59, title I, § 106(b), July 25, 1975, 89 Stat. 276, provided that: ‘‘The amendment made by subsection (a) of this section [amending this section] is effective on and after July 1, 1975.’’ § 6318. Additional home State office space for Senators; declaration of disaster or emer- gency (a) Notwithstanding any other provision of law or regulation, with the approval of the Com- mittee on Rules and Administration of the Sen- ate, the Sergeant at Arms and Doorkeeper of the Senate is authorized to provide additional facili- ties, services, equipment, and office space for use by a Senator in that Senator’s State in con- nection with a disaster or emergency declared by the President under the Robert T. Stafford Disaster Relief and Emergency Assistance Act [42 U.S.C. 5121 et seq.]. Expenses incurred by the Sergeant at Arms and Doorkeeper of the Senate under this section shall be paid from the appro- priation account, within the contingent fund of the Senate, for expenses of the Office of the Ser- geant at Arms and Doorkeeper of the Senate, upon vouchers signed by the Sergeant at Arms and Doorkeeper of the Senate with the approval of the Committee on Rules and Administration of the Senate. (b) This section is effective on and after June 12, 1997. (Pub. L. 105–18, title II, § 7002, June 12, 1997, 111 Stat. 192.) Editorial Notes REFERENCES IN TEXT The Robert T. Stafford Disaster Relief and Emer- gency Assistance Act, referred to in subsec. (a), is Pub. L. 93–288, May 22, 1974, 88 Stat. 143, which is classified principally to chapter 68 (§ 5121 et seq.) of Title 42, The Public Health and Welfare. For complete classification of this Act to the Code, see Short Title note set out under section 5121 of Title 42 and Tables. CODIFICATION Section was formerly classified to section 59–1 of this title prior to editorial reclassification and renumbering as this section. § 6319. Transportation of official records and pa- pers to a Senator’s State (a) Payment of reasonable transportation ex- penses Upon request of a Senator, amounts in the ap- propriation account ‘‘Miscellaneous Items’’ within the contingent fund of the Senate shall be available to pay the reasonable expenses of sending or transporting the official records and papers of the Senator from the District of Co- lumbia to any location designated by such Sen- ator in the State represented by the Senator.