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44 U.S.C. § 2902 — Objectives of records management
Federal law — U.S. Code and appendices · legal_authorities
It is the purpose of this chapter, and chapters 21, 31, and 33 of this title, to require the establishment of standards and procedures to assure efficient and effective records management. Such records management standards and procedures shall seek to implement the following goals:
(1) Accurate and complete documentation of the policies and transactions of the Federal Government.
(2) Control of the quantity and quality of records produced by the Federal Government.
(3) Establishment and maintenance of mechanisms of control with respect to records creation in order to prevent the creation of unnecessary records and with respect to the effective and economical operations of an agency.
(4) Simplification of the activities, systems, and processes of records creation, maintenance, transfer, and use.
(5) Judicious preservation and disposal of records.
(6) Direction of continuing attention on records from their initial creation to their final disposition, with particular emphasis on the prevention of unnecessary Federal paperwork and the transfer of records from Federal agencies to the National Archives of the United States in digital or electronic form to the greatest extent possible.
(7) Establishment and maintenance of such other systems or techniques as the Archivist or the Administrator considers necessary to carry out the purposes of this chapter, and chapters 21, 31, and 33 of this title.
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Stable record: federal_law:legal_authorities:record_usc_f3fd7ccb60636050ff5bf7a8
Source file: Laws/federal/codes/united-states-code/title-44/section-2902-objectives-of-records-management--05e086340e.md
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Source location: Title 44, Chapter 29, § 2902; chapter-029-records-management-by-the-archivist-of-the-united-states-and-by-the-administrator-of-general-services.md
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It is the purpose of this chapter, and chapters 21, 31, and 33 of this title, to require the establishment of standards and procedures to assure efficient and effective records management. Such records management standards and procedures shall seek to implement the following goals:
(1) Accurate and complete documentation of the policies and transactions of the Federal Government.
(2) Control of the quantity and quality of records produced by the Federal Government.
(3) Establishment and maintenance of mechanisms of control with respect to records creation in order to prevent the creation of unnecessary records and with respect to the effective and economical operations of an agency.
(4) Simplification of the activities, systems, and processes of records creation, maintenance, transfer, and use.
(5) Judicious preservation and disposal of records.
(6) Direction of continuing attention on records from their initial creation to their final disposition, with particular emphasis on the prevention of unnecessary Federal paperwork and the transfer of records from Federal agencies to the National Archives of the United States in digital or electronic form to the greatest extent possible.
(7) Establishment and maintenance of such other systems or techniques as the Archivist or the Administrator considers necessary to carry out the purposes of this chapter, and chapters 21, 31, and 33 of this title.
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Federal law — U.S. Code and appendices · legal_authorities
There shall be an independent establishment in the executive branch of the Government to be known as the National Archives and Records Administration. The Administration shall be administered under the supervision and direction of the Archivist.
Source: Supplied U.S. Code snapshot — release unconfirmed · 44 U.S.C. § 2102
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Federal law — U.S. Code and appendices · legal_authorities
**(a)** Each agency shall make available to the public information as follows:
(1) Each agency shall separately state and currently publish in the Federal Register for the guidance of the public—
(A) descriptions of its central and field organization and the established places at which, the employees (and in the case of a uniformed service, the members) from whom, and the methods whereby, the public may obtain information, make submittals or requests, or obtain decisions;
(B) statements of the general course and method by which its functions are channeled and determined, including the nature and requirements of all formal and informal procedures available;
(C) rules of procedure, descriptions of forms available or the places at which forms may be obtained, and instructions as to the scope and contents of all papers, reports, or examinations;
(D) substantive rules of general applicability adopted as authorized by law, and statements of general policy or interpretations of general applicability formulated and adopted by the agency; and
(E) each amendment, revision, or repeal of the foregoing.
Except to the extent that a person has actual and timely notice of the terms thereof, a person may not in any manner be required to resort to, or be adversely affected by, a matter required to be published in the Federal Register and not so published. For the purpose of this paragraph, matter reasonably available to the class of persons affected thereby is deemed published in the Federal Register when incorporated by reference therein with the approval of the Director of the Federal Register.
(2) Each agency, in accordance with published rules, shall make available for public inspection in an electronic format—
(A) final opinions, including concurring and dissen
Source: Supplied U.S. Code snapshot — release unconfirmed · 5 U.S.C. § 552
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Federal law — U.S. Code and appendices · legal_authorities
In this chapter:
(1) **Establishment.—** — The term “establishment” means the Department of Agriculture, Commerce, Defense, Education, Energy, Health and Human Services, Housing and Urban Development, the Interior, Justice, Labor, State, Transportation, Homeland Security, the Treasury, or Veterans Affairs; the Agency for International Development, the Community Development Financial Institutions Fund, the Environmental Protection Agency, the Federal Communications Commission, the Federal Emergency Management Agency, the General Services Administration, the National Aeronautics and Space Administration, the Nuclear Regulatory Commission, the Office of Personnel Management, the Railroad Retirement Board, the Federal Deposit Insurance Corporation, the Small Business Administration, the Corporation for National and Community Service, the Social Security Administration, the Federal Housing Finance Agency, the Tennessee Valley Authority, the Export-Import Bank of the United States, the Commissions established under [section 15301 of title 40](https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title40-section15301&num=0&edition=prelim), the National Security Agency, or the National Reconnaissance Office, as the case may be.
(2) **Federal agency.—** — The term “Federal agency” means an agency as defined in [section 552(f) of this title](https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title5-section552/f&num=0&edition=prelim) (including an establishment as defined in paragraph (1)), but shall not be construed to include the Government Accountability Office.
(3) **Head of the establishment.—** — The term “head of the establishment” means the Secretary of Agriculture, Commerce, Defense, Education, Energy, Health and Human Services, Housing and Urban Devel
Source: Supplied U.S. Code snapshot — release unconfirmed · 5 U.S.C. § 401
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Federal law — U.S. Code and appendices · legal_authorities
**(a)** The Archivist shall provide guidance and assistance to Federal agencies with respect to ensuring—
(1) economical and effective records management;
(2) adequate and proper documentation of the policies and transactions of the Federal Government; and
(3) proper records disposition.
**(b)** The Administrator shall provide guidance and assistance to Federal agencies to ensure economical and effective processing of mail by Federal agencies.
**(c)** In carrying out the responsibilities under subsection (a), the Archivist shall have the responsibility—
(1) to promulgate standards, procedures, and guidelines with respect to records management and the conduct of records management studies;
(2) to conduct research with respect to the improvement of records management practices and programs;
(3) to collect and disseminate information on training programs, technological developments, and other activities relating to records management;
(4) to establish such interagency committees and boards as may be necessary to provide an exchange of information among Federal agencies with respect to records management;
(5) to direct the continuing attention of Federal agencies and the Congress on the need for adequate policies governing records management;
(6) to conduct records management studies and, in the Archivist’s discretion, designate the heads of executive agencies to conduct records management studies with respect to establishing systems and techniques designed to save time and effort in records management;
(7) to conduct inspections or surveys of the records and the records management programs and practices within and between Federal agencies;
(8) to report to the appropriate oversight and appropriations committees of the Congress and to the Director of the Office
Source: Supplied U.S. Code snapshot — release unconfirmed · 44 U.S.C. § 2904
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Federal law — U.S. Code and appendices · legal_authorities
**(a)**
(1) In carrying out the duties and responsibilities under this chapter, the Archivist (or the the 11 So in original. Archivist’s designee) may inspect the records or the records management practices and programs of any Federal agency for the purpose of rendering recommendations for the improvement of records management practices and programs and for determining whether the records of Federal agencies have sufficient value to warrant continued preservation or lack sufficient value to justify continued preservation. Officers and employees of such agencies shall cooperate fully in such inspections, subject to the provisions of paragraphs (2) and (3) of this subsection.
(2) Records, the use of which is restricted by law or for reasons of national security or the public interest, shall be inspected, in accordance with regulations promulgated by the Archivist, subject to the approval of the head of the agency concerned or of the President.
(3) If the Archivist (or the Archivist’s designee) inspects a record, as provided in this subsection, which is contained in a system of records which is subject to [section 552a of title 5](https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title5-section552a&num=0&edition=prelim), such record shall be—
(A) maintained by the Archivist or such designee as a record contained in a system of records; or
(B) deemed to be a record contained in a system of records for purposes of subsections (b), (c), and (i) of [section 552a of title 5](https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title5-section552a&num=0&edition=prelim).
**(b)** In conducting the inspection of agency records provided for in subsection (a) of this section, the Archivist (or the Archivist’s designee) shall, in addition to complying with
Source: Supplied U.S. Code snapshot — release unconfirmed · 44 U.S.C. § 2906
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Federal law — U.S. Code and appendices · legal_authorities
Page 121
TITLE 44—PUBLIC PRINTING AND DOCUMENTS
§ 2902
(A) categorizing and locating records;
(B) ensuring that records are retained as
long as necessary;
(C) identifying records that are due for dis-
position; and
(D) ensuring the storage, retrieval, and
disposition of records.
(Added Pub. L. 94–575, § 2(a)(1), Oct. 21, 1976, 90
Stat. 2723; amended Pub. L. 98–497, title I,
§ 107(b)(13), Oct. 19, 1984, 98 Stat. 2287; Pub. L.
107–217, § 3(l)(2), Aug. 21, 2002, 116 Stat. 1301; Pub.
L. 113–187, § 8(6), Nov. 26, 2014, 128 Stat. 2012; Pub.
L. 116–283, div. H, title XCVI, § 9602(b)(5), Jan. 1,
2021, 134 Stat. 4829.)
Editorial Notes
PRIOR PROVISIONS
A prior section 2901, Pub. L. 90–620, Oct. 22, 1968, 82
Stat. 1295, related to definitions, prior to repeal by Pub.
L. 94–575, § 2(a)(1).
AMENDMENTS
2021—Pars. (15), (16). Pub. L. 116–283 added pars. (15)
and (16) and struck out former par. (15) which defined
‘‘Administrator’’.
2014—Par. (11). Pub. L. 113–187 substituted ‘‘the Archi-
vist’s’’ for ‘‘his’’.
2002—Par. (13). Pub. L. 107–217 substituted ‘‘section
102 of title 40’’ for ‘‘section 3(a) of the Federal Property
and Administrative Services Act of 1949 (40 U.S.C.
472(a))’’.
1984—Pub. L. 98–497, § 107(b)(13)(A), struck out ref-
erence to chapter 27 in provisions preceding par. (1).
Par. (2). Pub. L. 98–497, § 107(b)(13)(B), inserted ‘‘in
order to achieve adequate and proper documentation of
the policies and transactions of the Federal Govern-
ment and effective and economical management of
agency operations’’.
Pars. (6), (9), (11). Pub. L. 98–497, § 107(b)(13)(C), sub-
stituted ‘‘Archivist’’ for ‘‘Administrator’’.
Par. (12). Pub. L. 98–497, § 107(b)(13)(D), substituted
‘‘Archivist’’ and ‘‘Archivist of the United States’’ for
‘‘Administrator’’ a
Source: Supplied 2024 U.S. Code historical extraction · 44 U.S.C. § 2902
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