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14-25-112. Sheriff.
Arkansas Code — all titles (historical 2020) · legal_authorities
14-25-112. Sheriff.
(a) The sheriff, in addition to following the procedures and requirements of §§ 14-25-101 — 14-25-108, shall establish and maintain a cash receipts journal and a cash disbursements journal for each bank account.
(b)(1) Checks written shall be recorded in a cash disbursements journal that indicates the date, payee, check number, and amount of each check written.
(2)(A) A debit card may be issued to a released inmate rather than a check for the balance in his or her account in order to dispose of the inmate's commissary trust account.
(B) If a debit card is issued rather than a check, proper accounting of the funds must still be maintained in compliance with the written procedures established by the Legislative Joint Auditing Committee.
(3) The cash disbursements journal shall also contain the classification of the disbursement.
(c)(1) Receipts shall be recorded in a cash receipts journal that indicates the:
(A) Date of the receipt;
(B) Identification of payor;
(C) Receipt number;
(D) Total amount received; and
(E) Classification of receipts.
(2) If mechanical receipting devices such as cash registers are used, the cash receipts journal shall indicate the:
(A) Date of collections;
(B) Tape number, if applicable;
(C) Total amount collected; and
(D) Classification of collections.
(d)(1) The cash disbursements journal and the cash receipts journal shall be totaled monthly and on a year-to-date basis.
(2) The cash disbursements journal shall be reconciled monthly to total bank disbursements as indicated on the monthly bank statements.
(3) The cash receipts journal shall be reconciled monthly to total bank deposits as shown on the monthly bank statement.
(e) The sheriff shall be required to maintain such books and rec
Source: Arkansas Code — historical release 78 (November 6, 2020) · 14-25-112
Stored review status: Historical 2020-11-06 source release; later amendments not reconciled; machine-extracted, not independently legally reviewed; source heading status: text_in_historical_source. A text match is a research starting point; applicability is not established.
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Stable record: arkansas_code:legal_authorities:14-25-112
Source file: gov.ar.code.title.14.odt
Pages: Not recorded – Not recorded
Passage SHA-256: b236c8f78e249458c5f941b12602a8e0a839f16cf9cb2aa5deb9704a87a03791
Source location: content.xml paragraph 7408
Stored source content
14-25-112. Sheriff.
(a) The sheriff, in addition to following the procedures and requirements of §§ 14-25-101 — 14-25-108, shall establish and maintain a cash receipts journal and a cash disbursements journal for each bank account.
(b)(1) Checks written shall be recorded in a cash disbursements journal that indicates the date, payee, check number, and amount of each check written.
(2)(A) A debit card may be issued to a released inmate rather than a check for the balance in his or her account in order to dispose of the inmate's commissary trust account.
(B) If a debit card is issued rather than a check, proper accounting of the funds must still be maintained in compliance with the written procedures established by the Legislative Joint Auditing Committee.
(3) The cash disbursements journal shall also contain the classification of the disbursement.
(c)(1) Receipts shall be recorded in a cash receipts journal that indicates the:
(A) Date of the receipt;
(B) Identification of payor;
(C) Receipt number;
(D) Total amount received; and
(E) Classification of receipts.
(2) If mechanical receipting devices such as cash registers are used, the cash receipts journal shall indicate the:
(A) Date of collections;
(B) Tape number, if applicable;
(C) Total amount collected; and
(D) Classification of collections.
(d)(1) The cash disbursements journal and the cash receipts journal shall be totaled monthly and on a year-to-date basis.
(2) The cash disbursements journal shall be reconciled monthly to total bank disbursements as indicated on the monthly bank statements.
(3) The cash receipts journal shall be reconciled monthly to total bank deposits as shown on the monthly bank statement.
(e) The sheriff shall be required to maintain such books and records as prescribed by this chapter and shall keep all books and records posted on a current basis, making an entry into the cash receipts journal for all items of cash receipts and an entry into the cash disbursements journal for each disbursement made.
(f) The sheriff shall provide a copy of the reconciled cash disbursements journal and a copy of the reconciled cash receipts journal to the county treasurer by the tenth day of each calendar month for the county sheriff's communications facility and equipment fund or other fund that may not be on the books of the county treasurer.
(g) Arkansas Legislative Audit shall review for substantial compliance with this section.
Cross-references
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Arkansas Code — all titles (historical 2020) · legal_authorities
14-25-101. Title.
This subchapter shall be known and cited as the “Arkansas County Accounting Law of 1973”.
Source: Arkansas Code — historical release 78 (November 6, 2020) · 14-25-101
Stored review status: Historical 2020-11-06 source release; later amendments not reconciled; machine-extracted, not independently legally reviewed; source heading status: text_in_historical_source. The source passage cites 14-25-101. This identifies an authority to review, not proof of applicability.
Arkansas Code — all titles (historical 2020) · legal_authorities
14-25-108. Prenumbered receipts.
(a)(1) All items of income, except as noted in subsection (b) of this section, are to be formally receipted by the use of prenumbered receipts or mechanical receipting devices such as cash registers or validating equipment.
(2) In the use of prenumbered receipts the following minimum standards shall be met:
(A) Receipts are to be prenumbered by the printer, and a printer's certificate obtained and retained for audit purposes. The certificate shall state the date printing was done, the numerical sequence of receipts printed, and the name of the printer;
(B) The prenumbered receipts shall contain the following information for each item receipted:
(i) Date;
(ii) Amount of receipt;
(iii) Name of person or company from whom money was received;
(iv) Purpose of payment;
(v) Fund to which receipt is to be credited; and
(vi) Signature of employee receiving money;
(C) The original receipt should be given to the party making payment. One (1) duplicate copy of the receipt shall be maintained in numerical order in the receipt book and made available to the auditors during the course of annual audit. Additional copies of the receipt are optional with the county office and may be used for any purposes it deems fit; and
(D) All copies of voided receipts shall be retained for audit purposes.
(3) A county may use an electronic receipting system that accomplishes the same purpose as prenumbered receipts if the system is in compliance with the Information Systems Best Practices Checklist provided by the Legislative Joint Auditing Committee.
(b) This section shall not apply to the county collector's office in regard to the collection of property taxes. However, this section shall apply to the collector's office for receipting of a
Source: Arkansas Code — historical release 78 (November 6, 2020) · 14-25-108
Stored review status: Historical 2020-11-06 source release; later amendments not reconciled; machine-extracted, not independently legally reviewed; source heading status: text_in_historical_source. The source passage cites 14-25-108. This identifies an authority to review, not proof of applicability.