Browse Arkansas Code titles and sections

13-4-301. Retention required — Destruction — Electronic reproduction.

Arkansas Code — all titles (historical 2020) · legal_authorities

13-4-301. Retention required — Destruction — Electronic reproduction.

Source: Arkansas Code — historical release 78 (November 6, 2020) · 13-4-301

Stored review status: Historical 2020-11-06 source release; later amendments not reconciled; machine-extracted, not independently legally reviewed; source heading status: text_in_historical_source. A text match is a research starting point; applicability is not established.

Issuing source page ↗

Authority boundary: historical statutory source snapshot not current law.

Open the recorded source website ↗

Record provenance

Stable record: arkansas_code:legal_authorities:13-4-301
Source file: gov.ar.code.title.13.odt
Pages: Not recorded – Not recorded
Passage SHA-256: 4c7145221e3d0bd5834c2e457c10124c6bd75d6af117b0959513bcc2f74de18c

Source location: content.xml paragraph 1435

Stored source content

13-4-301. Retention required — Destruction — Electronic reproduction. (a)(1) A county shall maintain the records named in this subchapter for the period of time provided for in this subchapter, after which time the records may be destroyed. (2)(A) The records named in this subchapter shall not be destroyed until at least one (1) year after an audit by Arkansas Legislative Audit or a private audit is completed and approved. (B) A record named in this subchapter that is over fifty (50) years old shall not be destroyed before written notice by the custodian of the records and describing the scope and nature of the records in question has been furnished to the Arkansas State Archives, at least sixty (60) days before the destruction of the records. (b)(1) If a record is photographically or electronically transferred to other media of a permanent nature, the original documents may be destroyed, except that no handwritten records over fifty (50) years old shall be destroyed. (2) A county record that is photographically or electronically transferred to other media of a permanent nature shall be transferred by a process that accurately reproduces or forms a durable medium for reproducing the original. (c) When county records are transferred to other media of a permanent nature, the resulting transfer shall meet the following requirements: (1) The information in the county record retained shall be transferred into a usable and accessible format capable of accurately reproducing the original over the time periods specified in this section and §§ 13-4-302 — 13-4-308; (2) Operational procedures shall ensure that the authenticity, confidentiality, accuracy, reliability, and appropriate level of security are provided to safeguard the integrity of the information in the county record; (3) Procedures shall be available for the backup, recovery, and storage of records to protect the records against media destruction or deterioration and information loss; and (4) A retention conversion-and-review schedule shall be established by each county official to ensure that electronically or optically stored information, for records required to be kept permanently, is reviewed for data conversion at least one (1) time every four (4) years or more frequently when necessary to prevent the physical loss of data or loss due to technological obsolescence of the medium. (d) Before a record is destroyed, the custodian of the record shall document the date and type of document. (e) Records not addressed explicitly under this subchapter may be destroyed no sooner than three (3) years after an audit by Arkansas Legislative Audit or any private auditor is completed and approved.

Cross-references

Connections may be documented source relationships, shared citations or nearby passages. Each explains its basis; a connection alone does not establish applicability to your situation.

Arkansas Code — all titles (historical 2020) · legal_authorities

13-4-302. Court records.

13-4-302. Court records. If a county of the State of Arkansas maintains records for the county courts, the county shall maintain these records as follows: (1)(A) For circuit court, civil and criminal, domestic relations, and probate records: (i) The county shall permanently maintain: (a) Complete case files and written exhibits for all courts; (b) Case indices for all courts; (c) Case dockets for all courts; (d) Grand jury reports; (e) Grand juror lists; (f) Petit jury lists in criminal cases; (g) Original records, documents, and transcripts relating to the summoning of jurors and jury selection for a petit jury in a criminal case; and (h) All probate records required to be maintained under § 28-1-108; (ii) The county shall maintain for ten (10) years, after audit by Arkansas Legislative Audit: (a) Records and reports of costs; and (b) Fees assessed and collected; and (iii) The county shall maintain for three (3) years, after audit by Arkansas Legislative Audit: (a) Canceled checks; (b) Bank statements; (c) Petit jury lists in civil cases and original records, documents, and transcripts relating to the summoning of jurors and jury selection for a petit jury in a civil case; and (d) Served and quashed warrants. (B) The county shall maintain records of the juvenile division of circuit court, in accordance with § 9-27-309 and other provisions of Title 9 and the Arkansas Juvenile Code of 1989, § 9-27-301 et seq.; (2) For county court records: (A) The county shall permanently maintain: (i) County court records; (ii) Cemetery permits; (iii) Statements of receipt and expenditures; and (iv) County improvement district reports; and (B) The county shall maintain for ten (10) years, after audit by Arkansas Legislative Audit: (i

Source: Arkansas Code — historical release 78 (November 6, 2020) · 13-4-302

Stored review status: Historical 2020-11-06 source release; later amendments not reconciled; machine-extracted, not independently legally reviewed; source heading status: text_in_historical_source. The source passage cites 13-4-302. This identifies an authority to review, not proof of applicability.

Arkansas Code — all titles (historical 2020) · legal_authorities

13-4-308. Corporation records.

13-4-308. Corporation records. All counties of the State of Arkansas shall maintain corporation records for the county, if they are currently being maintained, permanently as follows: (1) Articles of incorporation; (2) Certificate of business under assumed name; (3) Articles of amendment; (4) Registration of fictitious names of corporation; (5) Articles of merger or consolidation; (6) Change of registered office or agent; (7) Authorized share of stock; (8) Cancellation of shares; and (9) Certificate of dissolution of corporation.

Source: Arkansas Code — historical release 78 (November 6, 2020) · 13-4-308

Stored review status: Historical 2020-11-06 source release; later amendments not reconciled; machine-extracted, not independently legally reviewed; source heading status: text_in_historical_source. The source passage cites 13-4-308. This identifies an authority to review, not proof of applicability.